Features Navigation

(800) 825-0224 Live Demo

SEARCH LEARNING CENTER


Top 4 claim exclusions and resolutions

Claim Exclusion #1

The edit manifests itself as two different edits:

  1. FK   PSBR0500:MISSING INSURANCE TYPE CODE
  2. FK   PSBR0502:INSURANCE TYPE CODE NOT ALLOWED  #### (procedure code will show)

 

A. This edit occurs when Medicare is listed as the secondary payor, but an MSP (Medicare Secondary Payor) code is not selected.

advancedmd-screenshot-item-FK

Solution / Instructions:

  1. From the Patient Insurance tab | highlight the Medicare Secondary carrier
  2. Select the correct MSP Code | Save

Rebill the claim in question to the primary payor before running it through the Claim Submission Wizard.

See the HelpFiles for the MSP code (need to be signed into office key to access).

 

B. This edit occurs when Medicare is listed as the primary or only insurance on file, but an MSP code is being sent on the claim.

advancedmd-screenshots-code_1B

Solution / Instructions:

  1. If there is another insurance besides Medicare, update the Insurance Order and Save (on both Insurance tab and Charge Detail screens) so Medicare correctly shows as the secondary payor
  2. If Medicare is the only insurance, remove the MSP code from the Insurance tab and Save

Rebill the claim(s) in question to the primary payor before running it through the Claim Submission Wizard.

 

Misc. helpful information:

  • This is related to the first FK edit, so the HelpFile information from the first is the same.
  • The #### following the edit will reflect the number corresponding to the MSP Code that’s currently sent on the claim when it is being considered invalid. EXAMPLE: in the sceenshot it shows ’15 WRK COMP’ so the edit would reflect like this: (FK) INSURANCE TYPE CODE NOT ALLOWED 15.
  • The corresponding numbers are shown in the application & also referenced in the HelpFile.

 


 

Claim Exclusion #2

The edit looks like this in the EDI report:

17   PSV10101:MISSING PROCEDURE DESCRIPTION  J#### (procedure code will show)

The code at the end of the edit is similar to the invalid FK edit; it shows the procedure code sent that didn’t include a description when it should have. This code can vary from person to person.

This edit occurs when the Procedure Description of Service is not included on Non-Specific or Not Otherwise Classified (NOC) procedure codes when sending to State payors. For additional information on NOC Codes please seeCMS: Medicare Fee-for-Service Editing.

advancedmd-screenshots-NOC_Code_screen_shot_2

Solution / Instructions:

  1. The Procedure Description can pull onto the claim from one of two places: Charge Code Master File or the Extra Info screen. If a value is entered into the Desc of Service custom claim field, it will override the default Description.
  2. Extra Info Screen: On the appropriate line item, under Custom Claim Fields, fill out the Procedure Desc of Service with additional details about the services rendered | Save | Save again on the Charge Detail screen.

Charge Code Master File: If the Include on Claim check box is selected, the procedure code Description will be sent as the default Desc of Service. Note: The value from the Description does not visually populate the custom claim field.

 

Additional information can be found in the following HelpFiles: (need to be signed into office key to access)

See the Charge Entry, Charge Codes and Charge Detail for additional information. The Extra Information screen consists of nine sections that can be expanded, collapsed, or hidden. You can choose to collapse sections that you seldom use, or hide sections that you never use. These settings can be set up in the System Defaults Master File, in the Extra Insurance section under Transaction Entry. If you choose to set the default of a section to be collapsed upon opening the Extra Information screen, you can still expand the section by clicking the plus button, or anywhere on the section header bar.

 


 

Claim Exclusion #3

The edit looks like this in your EDI Report:

AM PREF0201:MISSING PAYOR CLAIM CONTROL NUMB

This edit can occur for a couple of different reasons:

  1. True claim resubmissions are being billed without the Original Reference Number/Payor Control Number (PCN).
  2. Rebilling of original claim submissions are being marked Corrected Claim when there is no Original Reference Number/PCN to reference.

 

Solution / Instructions: 

Identify if this is an original claim submission or a resubmission of a previous claim.

  1. Original claim submission: Claim that hasn’t been processed by the payor yet. If a claim was stopped at RelayHealth with one of these edits, make the necessary change and rebill the claim; the rebill will be an original claim submission.
  2. Resubmission: Claim made it to the payor and was processed. If modifiers were not added, you can update the claim & re-send it to the payor with status corrected claim.

 

Resubmission of a Previous Claim

Problem: It’s marked as a Corrected Claim (in Charge Detail screen), but no Claim Control Number has been entered

Solution: Enter the Payor Claim Control Number on the Extra Info screen | in the Original Reference # field | Save

Note: This can also be called an ICN (Internal Control Number) & belongs to the same payor that the claim is being rebilled. It can be found on the EOB report in the EDI Reports tab. The Resubmission Code field in the Extra Info screen should be left empty. Rebill claim before running through CSW.

advancedmd-screenshots-3_Previous_Claim

 

An Original Claim Submission

Problem: In Charge Detail screen, the Corrected Claims check box is selected

advancedmd-screenshots-AM_MISSING_PAYER_CLAIM_2

Solution: Uncheck the Corrected Claims check box | Save

 

Problem: From the Extra Info screen | Medicaid section, a number is entered in the Resubmission Code or Original Reference # field

Solution: Delete the Resubmission Code &/or Original Reference # | Save | Close Extra Info screen | Save again in Charge Detail screen

advancedmd-screenshots-AM_Missing_Payer_Claim

Rebill claim before running through CSW.

 

Additional information can be found in the following HelpFiles: (need to be signed into office key to access)

See the Charge Entry, Charge Detail and Extra Information for additional information. The Extra Information screen consists of nine sections that can be expanded, collapsed, or hidden. You can choose to collapse sections that you seldom use, or hide sections that you never use. These settings can be set up in the System Defaults Master File, in the Extra Insurance section under Transaction Entry. If you choose to set the default of a section to be collapsed upon opening the Extra Information screen, you can still expand the section by clicking the plus button, or anywhere on the section header bar.

 


 

Claim Exclusion #4

The edit looks like this in the EDI Report:

72  PDTP0303:INPATIENT ADMIT DATE REQUIRED

This edit occurs when the place of service (POS) is inpatient hospital and no admission date is entered.

If inpatient hospital is the incorrect POS for the procedure during this specific encounter, correct the POS line selection in the Charge Detail screen, using the drop down menu | Save.

advancedmd-screenshots-Exclusion_4_correct_POS

Anytime inpatient hospital is listed as a POS, an admission date must be added in the Extra Info screen.

  • From the Charge Detail screen | Extra Info | Under General section in the Hospitalization Dates, enter the admission date in the first field | Save in the Extra Info screen | & then save again in the Charge Detail screen
  • Rebill claim before running thru CSW.

 

advancedmd-screenshots-Exclusion_4_PG2

 

Additional information can be found in the following HelpFiles: (need to be signed into office key to access)

See the Charge Entry, Charge Detail and Extra Information screens for additional information. The Extra Information screen consists of nine sections that can be expanded, collapsed, or hidden. You can choose to collapse sections that you seldom use, or hide sections that you never use. These settings can be set up in the System Defaults Master File, in the Extra Insurance section under Transaction Entry. If you choose to set the default of a section to be collapsed upon opening the Extra Information screen, you can still expand the section by clicking the plus button, or anywhere on the section header bar.


Topic: EMR/EHR | Content Type: Blog Articles

“The nice thing about AdvancedMD is claims are cleared before they are forwarded to various insurance companies. We know very, very quickly if we have some defective portion on our claim.”

Dwight Romriell, DMD

Read the story  ›

“With AdvancedMD we got everything in one package, and the ability to ensure that we get maximum allowable Medicaid reimbursement.”

Charlotte Kientzy
Practice billing manager

“[Our] patients are very well-educated and well-informed, and they want to see results quickly. The practice has to run extremely efficiently and be accessible to them. The nice thing about [AdvancedMD] is it has allowed me to be more efficient both in and out of the office. Now I don’t have to come back into the office, which is great for my family and everything else. It saves me a lot of time – probably an hour a day on the three days I work in the second office.”

Keith Berkowitz, MD
Center for Balanced Health

Read the story  ›

“With the new scheduler and EHR, we get a lot of the information up front, so when the patient comes in, unless they have something changed insurance-wise they’re already verified and ready to be taken back right away, it also makes it much easier for billing.”

Nancy Sutter
Office manager