Occupational Therapy Billing & Coding Software
Medical coding and billing is one of the most essential functions of the software your occupational therapy practice uses.
The only software you need for better, faster medical billing
Our medical coding and billing software includes advanced features to get clean claims submitted as quickly as possible. Getting claims out the door faster with fewer errors can speed up reimbursement and maximize the amount you collect for services rendered.
The right software can streamline the often-complex process of submitting claims to insurance and collecting payment from patients who don’t have insurance or who have high deductibles. It can also help the stakeholders in your independent or small group practice better understand your financial position with robust reporting tools.
AdvancedMD offers the best medical billing and coding software for independent solo practitioners, small group practices, and medium-size group practices in occupational therapy. Our software includes all the features you need to get billing done efficiently. Since it’s designed specifically for smaller practices, it doesn’t come with features that you’ll never use, which is often what you find with software created for large hospital systems or physician groups with hundreds of practitioners.
Eliminate unnecessary denials
Insurance claim denials are one of the most common reasons for lower reimbursement rates. When payers deny your claims, your team has to investigate the error, correct the claim, and resubmit it—all within a short timeframe as designated by the payer. Failure to meet the deadline or failure to correct the claim means missed revenue opportunities.
With AdvancedMD you get an industry-leading claims checker to ensure that every claim that leaves your clinic is free from more than 3.5 million common errors that can delay payment. Claims submitted after going through our claims scrubbing system have a first-pass resolution rate over 95%.
Find codes quickly
Medical coding teams have a lot of work to do to get claims out to payers in a timely manner. For small clinics, that means a small team of coding and billing professionals — or sometimes just a single person — in charge of processing and submitting those claims. Your medical coding and billing software should help those team members process claims more efficiently.
AdvancedMD automatically narrows down the more than 70,000 ICD-10 codes to help coders find the most relevant ones for each patient encounter. Our system helps coders avoid overcoding that could lead to legal trouble, and undercoding that could lead to lower reimbursement. Team members can quickly search the database to find occupational therapy codes. The software can also recommend codes using information in the EHR and advanced algorithms. Coders can set up lists of most-used or last-used codes to speed up the process even more.
Your software also gets regular updates whenever there is a change in ICD-10, CPT, or HCPCS codes. Our team continually monitors for coding changes and pushes them out automatically so your team is never working with outdated or incorrect codes.
Submit & track claims electronically
Electronic claims tracking helps your team get a clear financial picture of what’s happening at all times from the moment a claim goes out. With our Electronic Remittance Advice (ERA) features your team can quickly collect all the necessary documentation to submit claims without any printed papers, faxed information, or scanning.
Upon submission with our eRemittance feature, teams can track the claim as it goes to the payer. If there are any issues, the team will get an alert that the claim was denied and be able to quickly figure out what’s going on to resubmit it. AdvancedMD software creates efficient worklists so your billing team can see exactly what claims need further investigation and when they must be resubmitted to avoid missing payer deadlines.
Verify insurance (then verify again)
A common error in the claims process is inaccurate or outdated insurance information. With AdvancedMD, your scheduling team can verify patient insurance at the time they schedule. Then the software can automatically check the insurance again the day before each appointment to catch any changes. Team members get a worklist with any errors in insurance information noted, and can reach out to the patient to get the correct information before they arrive. This simple dual verification is one of the easiest ways to avoid claims denials, and AdvancedMD medical coding and billing software takes care of it automatically.
Online bill pay & automatic payment matching
In addition to claims processing tools, every clinic needs medical coding and billing software that helps process payments efficiently. AdvancedMD offers:
Automatic charge matching
When a reimbursement comes in from a payer, or a patient makes a payment online, the software automatically matches the payment to the corresponding charge. Your team won’t need to manually comb through payments and reimbursements and try to connect them to outstanding charges. If a payment doesn’t match any outstanding charge, the software creates a worklist with any orphan payments so your team can quickly match them to the appropriate invoices.
Online bill payment
Collect payments online from your patients with high-deductible health plans, without insurance, or with a remaining balance after the insurance reimbursement. AdvancedMD offers an intuitive and easy-to-use online bill pay system to process credit cards and flex spending debit cards, then match the payments with outstanding balances on the patient’s account.
Reporting tools to improve revenue cycle management
AdvancedMD also offers the most comprehensive reporting tools available to independent and small group occupational therapy clinics. We make it easy for your team to get an up-to-the-minute picture of your financial situation, including key performance indicators (KPIs) that will help administrators and physicians address issues before they become serious enough to affect your cash flows.
We already have hundreds of predesigned reporting templates that you can use to collect data on the most common financial metrics. Or you can create your own templates in our software to capture information specific to your clinic operations. With AdvancedMD you can set up reports to run automatically, and deliver them instantly to the inbox of your administrators, physicians, and key stakeholders.
See the whole financial picture with AdvancedMD
Learn more about our medical coding and billing software today by scheduling a live demo to see it in action. Our helpful team members are here to answer all your questions.