Occupational Therapy Practice Management Software
Our practice management software provides the most effective and efficient tools to manage and streamline every aspect of your clinical operations.
Complete 360-degree security
We help small and independent occupational therapy practitioners make the most of technology that can streamline operations, improve patient and staff workflows, and offer the latest advances in technology for better patient care and higher patient satisfaction.
Our practice management software for occupational therapists offers the most secure platform available. In a world where patient and practice data is constantly under attack, our IT team is working around the clock to make sure your software has all the latest protections in place.
We start by hosting our SaaS solution on the world’s most secure platform, Amazon Web Services (AWS). Then we have a team of IT experts who are regularly monitoring for threats and pushing out software updates to keep your data secure. The software system is fully HIPAA compliant, so your clinical team can confidently provide the best patient care at all times.
AdvancedMD offers extensive training and ongoing support for every clinic. We guide you through the entire implementation process, helping you calibrate your software exactly the way you need it for efficient daily operations. If you ever have a question, we’re here to assist with 24/7 IT support.
Cloud access anytime, from anywhere
Cloud-based software systems are the most efficient option for most clinical practices—including solo practitioner occupational therapists, and small group practices. Cloud hosting means your entire team can access information at any time and from anywhere that you have a device and an internet or wireless connection.
The data is housed on our secure platform and transmitted securely to your devices. Every part of your clinic software is backed up on redundant servers to protect against data loss for any reason—from natural disasters to human error. We use two-factor authentication to prevent unauthorized access, and ensure that your patient and practice data is always protected.
Telemedicine tools for the 21st century
Telemedicine is one of the most promising technologies to improve efficiency, expand access, and increase patient satisfaction. AdvancedMD offers a completely secure and HIPAA-compliant telemedicine platform for occupational therapy clinics. With telemedicine, practitioners can provide better follow-up as patients work through their OT care plans, connect with patients who otherwise might not be able to get to your clinic in person due to mobility or transportation limitations, and add more patient appointments without adding any more overhead costs.
With AdvancedMD your practitioners and patients won’t have to install any additional software or jump through confusing hoops to participate in a telemedicine visit. The system is completely web-based. Patients and providers click a secure link and can connect through video chat at any time of the day or night.
The telemedicine platform is also fully integrated with your practice management database, so it connects seamlessly to your scheduling system and to your EHR. Patient data is immediately available and accessible to the occupational therapists during the appointment without logging into any separate software systems. Once the patient encounter is complete, the software automatically transmits information to your medical coding and billing software so the billing team can submit the claims right away. There is no manual data entry or time-consuming uploads and downloads to transfer information between disconnected systems.
A patient portal to stay connected
Patient portals help your providers and patients stay in touch, and help patients take a more active role in their care. With AdvancedMD the patient portal automatically connects to all the rest of your software, so patients have access to:
- Complete medical history
- Current and past medication lists
- Recent visits, with provider notes
- Upcoming visits, with automated reminders that go out before the appointment
- Lab and imaging reports
- Health reminders for important preventive screenings, vaccines, and checkups
- Outstanding invoices and balances that are due
- Online bill pay portal
- Secure messaging between the patients and occupational therapists
Patients can also request medication refills, update their information, and download and share their medical records for better care coordination among providers in different healthcare clinics or systems. This helps break down care silos and improve coordination between occupational therapists and primary care providers, surgeons, or specialists.
Improved scheduling & front office tools for better patient flow
Scheduling is a critical tool for your clinic. The right scheduling tools help your team easily find available appointments, get patients scheduled, and reduce no-shows or gaps that represent lost revenue opportunities for an OT provider. AdvancedMD offers simple tools so scheduling staff can easily find available appointments, even at the last minute. They can perform quick searches to find appointments by provider, location, or for a specific treatment option. They can schedule recurring appointments for patients with ongoing occupational therapy needs with just a single click, rather than entering every appointment individually. Each appointment can be adjusted as necessary without affecting the rest of the scheduled appointments.
Online scheduling
For added convenience, occupational therapy clinics can use the online scheduling tools to let patients find and schedule their own appointments. It’s a feature that is in high demand as patients want more autonomy in their care, and more convenience from their providers.
Automated front office tasks
The software can also automate many of the tasks your front office staff does right now, freeing up their time to help with patient care or other office tasks. AdvancedMD practice management software can automatically send out reminders for each patient appointment by text, email, or automated phone call to reduce no-shows and late arrivals. It can send electronic check-in forms so patients don’t have to sit and fill them out by hand in the waiting room. It can also send electronic consent forms and other documentation vital to an OT office, and transfer all of that automatically to the patient’s record so it’s accessible if you ever need it for an audit or other reason.
Extensive reporting tools
Our practice management software also offers the most comprehensive reporting tools available for small and independent occupational therapy clinics. Choose from more than 600 templates in the software, or create your own reports to stay on top of clinic operations and improve efficiency and patient care over time.
Learn more today with a live demo
Find out exactly how AdvancedMD can benefit your clinical practice with a live demo to see it in action. Discuss your OT clinic needs with our helpful team to find out if it can help your practice.